{"id":3206,"date":"2016-04-01T13:03:10","date_gmt":"2016-04-01T07:33:10","guid":{"rendered":"https:\/\/www.enago.com\/academy\/?p=3206"},"modified":"2020-10-21T01:38:35","modified_gmt":"2020-10-20T19:38:35","slug":"tips-for-chairing-a-plenary-session-at-academic-conferences","status":"publish","type":"post","link":"https:\/\/www.enago.com\/academy\/tips-for-chairing-a-plenary-session-at-academic-conferences\/","title":{"rendered":"Tips for Chairing a Plenary Session at Academic Conferences"},"content":{"rendered":"<h2>What is a Plenary Session?<\/h2>\n<p>You\u2019ve been invited to chair the plenary session at an academic conference. It is scheduled to take place at the top of the conference agenda, and will be a discussion of general issues, featuring prominent leaders in their respective fields of study (although they can also be scheduled at the end to announce specific topics). Plenary sessions are designed to offer a different format than the traditional \u201csingle or dual presenter with PowerPoint\u201d model, and have some specific requirements for the chairperson:<\/p>\n<ul>\n<li>It\u2019s not a keynote, so there\u2019s no <a href=\"https:\/\/www.enago.com\/academy\/research-presentations-tell-story\/\">formal presentation<\/a> to be made.<\/li>\n<li>Introduce the panel members with brief biographies\u2014do your homework!<\/li>\n<li>Have questions prepared but also be willing to deliver clarifying and follow-up questions in response to the dialog between panelists.<\/li>\n<li>Make closing remarks.<\/li>\n<\/ul>\n<h2>Six Tips for Success<\/h2>\n<p>With the larger audience of a general session, success comes in the form of judicious management of the panelists, the audience, and the time available. Your panelists may well be leaders in their respective fields, and audience members will be eager to hear their thoughts on the current state and future directions of those fields. As such, your job will be to ensure that questions are answered fully but briefly, and that off-topic deviations are kept to a minimum:<\/p>\n<ol>\n<li>Keep the panelist introductions brief\u2014their biographies are in the conference material, and the audience is here to participate in the discussion, not listen to lists of achievements.<\/li>\n<li>Keep the panelists focused in their responses to questions, and encourage opposing viewpoints.<\/li>\n<li>If panelists are scheduled to deliver more detailed presentations or workshops during the conference, refer audience members with specific detailed questions to those sessions where appropriate (the panelists will appreciate the discrete promotion).<\/li>\n<li>Agree in advance on the Q&amp;A format:\n<ul>\n<li>Audience questions submitted in advance<\/li>\n<li>Audience questions throughout the session<\/li>\n<li>Separate <a href=\"https:\/\/www.enago.com\/academy\/question-answer-session-research-presentation\/\" target=\"_blank\" rel=\"noopener\">Q&amp;A session<\/a> at the end<\/li>\n<\/ul>\n<\/li>\n<li>Keep audience members focused on brief questions rather than grabbing the spotlight to feature their own research.<\/li>\n<li>Remember that you are responsible for setting the tone for the session: professional, proficient, and productive.<\/li>\n<\/ol>\n<div id=\"om-dqx4acd1ednpm2dtmovz-holder\"><\/div>\n<p><script type=\"text\/javascript\" src=\"https:\/\/a.opmnstr.com\/app\/js\/api.min.js\" data-campaign=\"dqx4acd1ednpm2dtmovz\" data-user=\"41855\" async><\/script><\/p>\n<h2>It\u2019s All About Facilitation<\/h2>\n<p>You\u2019re not the \u201csage on the stage\u201d here. You have a position of respect but also responsibility to ensure that the audience gets value for their time and money. Concentrate on facilitating the discussion and flow of information. If your plenary session is scheduled at the start of the conference, you will have the added pressure of setting the tone for the remainder of the agenda, so try and deliver as much knowledge and value in that opening session as possible. One should remember that the attendees aren\u2019t there for the food!<\/p>\n<div style=\"display:flex; gap:10px;justify-content:\" class=\"wps-pgfw-pdf-generate-icon__wrapper-frontend\">\n\t\t<a  href=\"https:\/\/www.enago.com\/academy\/wp-json\/wp\/v2\/posts\/3206?action=genpdf&amp;id=3206\" class=\"pgfw-single-pdf-download-button\" ><img data-src=\"https:\/\/www.enago.com\/academy\/wp-content\/plugins\/pdf-generator-for-wp\/admin\/src\/images\/PDF_Tray.svg\" title=\"Generate PDF\" style=\"width:auto; height:45px;\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" class=\"lazyload\"><\/a>\n\t\t<\/div>","protected":false},"excerpt":{"rendered":"<p>What is a Plenary Session? You\u2019ve been invited to chair the plenary session at an&hellip;<\/p>\n","protected":false},"author":4,"featured_media":27944,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"om_disable_all_campaigns":false,"footnotes":""},"categories":[1456,1534],"tags":[1501],"ppma_author":[1895],"class_list":["post-3206","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-promoting-research","category-using-online-media","tag-networking-sharing"],"better_featured_image":{"id":27944,"alt_text":"Academic Conferences","caption":"","description":"Researchers attend a number of academic conferences to promote and discuss their research study. However, not all researchers are aware of the best practices and guidelines that should be followed when presenting their work. 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It is also a popular platform for networking, allowing researchers to learn, share, and discuss their experiences within their network and community. The team, which comprises subject matter experts, academicians, trainers, and technical project managers, are passionate about helping researchers at all levels establish a successful career, both within and outside academia."}],"_links":{"self":[{"href":"https:\/\/www.enago.com\/academy\/wp-json\/wp\/v2\/posts\/3206","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.enago.com\/academy\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.enago.com\/academy\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.enago.com\/academy\/wp-json\/wp\/v2\/users\/4"}],"replies":[{"embeddable":true,"href":"https:\/\/www.enago.com\/academy\/wp-json\/wp\/v2\/comments?post=3206"}],"version-history":[{"count":0,"href":"https:\/\/www.enago.com\/academy\/wp-json\/wp\/v2\/posts\/3206\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.enago.com\/academy\/wp-json\/wp\/v2\/media\/27944"}],"wp:attachment":[{"href":"https:\/\/www.enago.com\/academy\/wp-json\/wp\/v2\/media?parent=3206"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.enago.com\/academy\/wp-json\/wp\/v2\/categories?post=3206"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.enago.com\/academy\/wp-json\/wp\/v2\/tags?post=3206"},{"taxonomy":"author","embeddable":true,"href":"https:\/\/www.enago.com\/academy\/wp-json\/wp\/v2\/ppma_author?post=3206"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}